Moving your business can be a daunting and stressful task. You want to ensure that the move is carried out efficiently because every lost day impacts your business. However, it can be tricky to find the best professional office moving services. Before you decide on which mover to hire, make sure that you do adequate research and ask questions. Here are four questions that can help you find the right office moving services that you need:
Do you have a license?
As mentioned above, the moving industry is saturated. You want to be certain that you are dealing with movers who are licensed to operate to avoid scams and shady businesses. When NYC office movers are licensed, it means that they were able to provide the necessary documents, have passed inspection, and so on. Here are a few tips to check if the mover is a legitimate business:
- Visit their company website. It should look professional, has a section that answers frequently asked questions, displays contact details, and references. Some companies even include their license numbers on the site.
- Cross-check the license number with the government website for business registrations.
- Try to contact the company via phone and ask for references and other questions you have.
- Look at the company’s social media pages to look for feedback from past customers, or if there are any signs that might raise a red flag.
What is the scope of the move you can do?
Although commercial movers may have experience with office types of move, not all companies offer the same scope of services. It’s crucial that you and your mover are on the same page when it comes to the extent of your needs, and that they can provide a stress-free move. The range of office move include:
- Personal items like files, documents, desktop items, and other small belongings
- Computers like PCs, laptops, and other monitors
- Audio-video (AV) technology like projectors, screens, speakers, and so on
- Printers and copiers, and their supplies
- IT technology like network components
- Furniture like desks, cabinets, chairs, tables, and other storage
What paperwork will you provide?
There are various documents involved when hiring movers, and the lack of paperwork could mean that the company is less reliable. Paperwork is essential for the benefit of both parties, so this is something that you shouldn’t miss when deciding on an office moving services. Here are common documents needed in every move:
- Moving Estimate: This is the written estimate or quote the moving company provides after surveying your belongings. It typically includes packing, transport and storage charges, labor, insurance, and other services.
- Non-binding estimate – may change if the items weigh more than estimated and will most likely result in high charges.
- Binding estimate – a fixed price based on the estimated weight, and you’ll have to pay that cost, regardless if the actual weight is less or more.
- Binding not-to-exceed weight – seen to be the most customer-friendly since you only pay for the cost quoted for your items even if the weight exceeds the estimate, and you will only pay for the actual cost if the items are less than the quote.
- Inventory Documentation: The moving company should include an inventory sheet with everything that is loaded in the truck, including the condition that it is in before the move. If you packed the items yourself, the inventory would also note that it’s “packed by owner.” Review the list carefully before the move.
- Order for Service: This serves as the official contract between you and the company, which includes details such as the date of pick-up, estimated amount, estimated delivery date, insurance coverage, and any special services.
- Bill of Lading: This is the most important document when hiring a professional moving service. The details on this document should match those indicated on the order of service, which states the fees and total cost, pick-up and delivery dates, insurance, and agreement statement. You will get this document on the moving day, and you have to thoroughly review it and clarify anything vague. Sign the document only when there are no discrepancies.
How long will the move take?
Since moving your office affects certain areas of the business, it’s vital that you ask how long the move will take. This will give you a better idea of what to prepare, how soon you can get to business as usual and, other arrangements you might need. It will also guide you through planning in case the movers are late. Remember to ask:
- If the movers can complete the task in a day
- What kind of facility they have if storage is necessary
- The minimum and maximum amount of hours the job is completed
- What happens if they don’t arrive on time and their liability
Moving into a new office can be quite a task so make it a point to plan a timeline and hire the most suitable moving service to lessen the impact on your business operations. Using the questions above will guide you on how to vet a reliable moving company.